Privacy Policy
Basic Policy on the Handling of Personal Information
Inquiries about GDPR
If you live in the EU or EEA and would like to ask questions about the GDPR, please use the contact form below.
1.Management of Personal Information Subject to GDPR
We manage collected personal information and personal information of persons residing in the EU/EEA region*, received from the persons themselves, appropriately according to the General Data Protection Regulation of the European Union (“GDPR”).
*EU/EEA region refers to the European Union (EU) and its 27 member states and Iceland, Liechtenstein, and Norway.
| Type of Personal Information Received | Basic information (name, email address, education, employment history, work or residential address) |
|---|---|
| Purpose of Use | Response to inquiries |
| Acquisition Method | Contact website Receive from the individual through a website |
| Evidence of Legitimate Use | Consent of the individual |
Any changes in the purpose of use will be notified to the individual. If the consent of the individual is required for the change and the individual does not consent, we will use the personal information only within the scope of the consent of the individual.
2. Provision of Personal Information
To achieve the purpose of use stipulated above, we may provide personal information to subcontractors within the “scope of business” stipulated below. However, if the processing of personal information is outsourced to an external subcontractor, we will select and appropriately supervise a subcontractor that has been deemed capable of safely managing personal information according to our internal rules, including but not limited to this policy regarding the management of personal information subject to GDPR. We will also not disclose or provide personal information to third parties without the consent of the individual, except as required by
- ・Contact Us
- ・Video editing and uploading: Video editing company
- ・Uploading to websites: Website design company
- ・Date storage and management: System provider
3. Transfer to a Third Country
We transfer the personal information of individuals from the EU/EEA region to Japan. The European Commission has decided that an adequate level of protection is provided in Japan and such personal information will be appropriately managed according to this policy.
Additionally, if personal information is transferred to a country outside the EU/EEA region other than Japan, it will in principle be carried out after the conclusion of a Standard Contractual Clause (SCC) according to the GDPR and the applicable laws and regulations of the EU/EEA member states, excluding when the personal information is transferred to a country for which the European Commission has decided that an adequate level of protection is provided. Upon request, protective measures taken according to the GDPR can be made available to individuals.
4. Personal Information of Individuals Under the Age of 16
We will not acquire or process information about children under the age of 16 without parental consent. If you are aware of any child under the age of 16 who has provided us with their personal information without parental consent, please contact us immediately.
5. Special Categories of Personal Information
(management of sensitive information)
We, in principle, do not acquire sensitive personal information (religion, health, allergies, etc.).
We may, however, acquire such information when it is essential and when the following rational reasons are clear:
- ・When the consent of the individual has been obtained
- ・When required by laws and regulations
- ・When it is necessary for the protection of the life, body, or property of an individual and it is difficult to obtain the consent of the individual
- ・When it is particularly necessary for the improvement of public health or the promotion of the sound growth of children and it is difficult to obtain the consent of the individual
- ・When it is necessary to cooperate with a national agency or a local government, or an entity entrusted by either of them to execute affairs prescribed by laws and regulations, and it is difficult to obtain the consent of the individual
- ・When obtaining the consent of the individual may hinder the performance of the relevant business
6. Training of Executives and Employees
To educate our executives and employees on the importance of personal information protection, related legal requirements, and management systems and regulations regarding the management of personal information and penalties should the regulations be violated, we will promote the appropriate management of personal information and compliance with laws and regulations by regularly providing them with training on personal information.
7. Retention Period
We will retain personal information only when it is necessary to fulfill the purposes described in Section 2 of this Policy or as required by applicable law.
8. Maintenance of Management System for the Management of Personal Information
We will clarify the system for the management and responsibility of personal information, appoint a person in charge of managing personal information, and strive to protect personal information.
9. Clarification of the Management of Personal Information
o ensure the safe and appropriate management of personal information, we have established rules regarding the accessibility, use, storage, disposal, and return of personal information and will comply with these rules under the supervision of the person in charge of managing personal information.
Additionally, acquired personal information will be appropriately deleted or destroyed after the expiration of the retention period as required by law or by the conduct of business as described in Article 8 of this policy.
10. Provisions Regarding Unauthorized Access
We will implement appropriate information systems, information management systems, and other measures to prevent theft, loss, modification, or destruction of personal information due to unauthorized access.
11. Establishment of a Rapid Response System to Address Problems
We will implement appropriate information systems, information management systems, and other measures to prevent theft, loss, modification, or destruction of personal information due to unauthorized access.
12. Rights of Individuals
Individuals have the following rights to the personal information we hold, which they may exercise using the contact details listed in Article 15 below.
- 1) The right to request access to personal information.
- 2) The right to have their personal information amended or deleted without undue delay unless we have a lawful reason to retain the personal information.
- 3) The right to restrict the processing of their personal information.
- 4) The right to receive their personal information in a general machine-readable format and the right to send the information to the management of another organization without impediment.
- 5) The right to object to the processing of their personal information for our or a third party’s benefit or for direct marketing purposes.
- 6) The right to refuse to become the subject of a decision based solely on automated processing, including profiling, creates legal effects concerning the individual or has a similarly significant impact on the individual.
- 7) The right to withdraw consent to the processing of their personal information which they have given at any time (However, such withdrawal of consent shall not affect the lawfulness of the processing or transmission of personal information that took place early on.).
- 8) The right to lodge a complaint against the competent supervisory authority or us about dissatisfaction with our processing of their personal information.
13. Continuous Improvement
We strive for continuous improvement by supervising our management and responding to external changes, including but not limited to changes to this Policy occasionally. Individuals can view the latest version of this Policy at any time through our website.
14. Management System of Personal Information
| Department: | Aisan Technology Co., Ltd. Personal Information Complaints and Consultation Desk |
|---|---|
| Address: | AT Building, 3-7-14 Nishiki, Naka Ward, Nagoya City 460-0003, Japan |
| Tel: | +81 52-950-7500 |
| atam@at45.aisantec.jp |
JIPDEC
Roppongi First Building, 1-9-9 Roppongi, Minato Ward, Tokyo 106-0032, Japan PrivacyMark Promotion Center (PrivacyMark Office)
- Contact:
- +81 120-116-213 or +81 3-5860-7563
Basic Policy on the Handling of Personal Information
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Cookies, access analysis tools, and other similar technologies may identify your device and collect information such as browsing history but not personally identifiable information.
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For more information about Google Analytics and Google’s privacy policy, please click the following links.
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